Data policy

Privacy & Compliance Statement

Effective Date: September 2025
Applies to: www.philotimo.eu, www.aialabs.com, www.promptologia.com

1. Who We Are

These websites are operated by Sotiris Makrygiannis (Founder, AIA Lab). We are committed to protecting your privacy and handling your data responsibly, in line with the EU General Data Protection Regulation (GDPR) and the EU Artificial Intelligence Act (EU AI Act).

Contact for Data Protection matters:
📧 sotiris@aialab.com
📱 +357 99 06 5539

2. What Data We Collect

Information you provide (e.g., contact forms, newsletter sign-ups).
Technical data (e.g., IP address, cookies, browsing behavior via analytics tools).
Professional information if you participate in surveys, audits, or research projects.

3. How We Use Your Data

To respond to your inquiries and provide our services.
To send updates, newsletters, or reports (only with your consent).
To improve website functionality, security, and user experience.
To comply with legal obligations

We do not sell your data to third parties. Limited sharing may occur with trusted service providers (e.g., hosting, analytics) under strict GDPR-compliant agreements.

4. Your Rights under GDPR

As an EU data subject, you have the right to:

Access your personal data we hold.
Rectify incorrect or outdated information.
Erase your data (“right to be forgotten”).
Restrict or object to processing.
Data portability (receive your data in a portable format).
Withdraw consent at any time (without affecting lawful processing prior).

To exercise your rights, contact us at 📧 sotiris@aialab.com.

5. Cookies & Tracking

We use cookies and similar technologies for functionality, analytics, and to enhance your browsing experience. You can manage or disable cookies via your browser settings.

6. AI Transparency – EU AI Act

Some services provided by AIA Lab and its affiliated projects may use AI systems (e.g., research automation, chatbots, or analytics tools).

We commit to transparency: you will always be informed when AI is used.
We do not deploy AI systems that make fully automated decisions with legal or similarly significant effects on individuals.
Human oversight is maintained in all AI-assisted processes.

7. Retention & Security

We store personal data only as long as necessary for the purposes described. Technical and organizational measures are in place to protect your data against loss, misuse, or unauthorized access.